# Property Import Guide Migrate your properties into Rentalot from any property management tool in minutes. No manual data entry required. ## Quick Start 1. Export your properties from your current tool (see platform guides below) 2. Go to **Properties** > **Import** in your Rentalot dashboard 3. Drop in the file — Rentalot auto-detects the format and maps columns 4. Review, validate, and import Rentalot accepts **CSV**, **TSV**, **Excel** (`.xlsx`/`.xls`), and **JSON** files. Up to 500 properties per import, 10 MB max. --- ## Platform Guides ### Zillow Rental Manager 1. Log in to [Zillow Rental Manager](https://www.zillow.com/rental-manager/) 2. Go to **Properties** or **Listings** 3. Click **Export** (top-right) and choose **CSV** 4. Save the file — it will contain columns like `Address Street`, `Address City`, `Bedrooms`, `Price`, etc. 5. Drop the file into Rentalot's import wizard Rentalot auto-detects Zillow exports and maps all columns. You'll see a **"Detected: Zillow Export"** badge. **Mapped fields:** Address, City, State, ZIP, Monthly Rent (from `Price`), Bedrooms, Bathrooms, Square Footage (from `Footage`), Description (from `Type`). --- ### AppFolio 1. Log in to AppFolio 2. Go to **Reports** > **Unit Directory** 3. Select the properties/units you want to export 4. Click **Export to CSV** 5. Drop the file into Rentalot Rentalot auto-detects AppFolio's Unit Directory format and merges split address columns (`Unit Street Address 1` + `Unit Street Address 2`) automatically. You'll see a **"Detected: AppFolio Unit Directory"** badge. **Mapped fields:** Address (merged), City, State, ZIP, Monthly Rent (from `Market Rent`), Bedrooms, Bathrooms, Square Footage (from `Sq Ft`), Description (from `Unit Type`). --- ### Buildium 1. Log in to Buildium 2. Go to **Rentals** > **Units** 3. Click **Export** to download the unit list as CSV 4. Drop the file into Rentalot Rentalot auto-detects Buildium exports and merges multi-line address fields (`Unit address line 1`, `line 2`, `line 3`, `Unit number`) into a single address. You'll see a **"Detected: Buildium Unit List"** badge. **Mapped fields:** Address (merged from address lines + unit number), City (from `City/Locality`), State (from `State/Province/Territory`), ZIP (from `Postal code`), Monthly Rent (from `Market rent`), Bedrooms, Bathrooms, Internal Notes (from `Unit number`), Description (from `Sub type`). --- ### Rent Manager 1. Log in to Rent Manager 2. Go to **Reports** > **Units** (or generate a Unit Report) 3. Export the report as CSV 4. Drop the file into Rentalot Auto-detected when columns include `Property Name`, `Unit Name`, `Street`, and `Market Rent`. Badge: **"Detected: Rent Manager"**. **Mapped fields:** Address (from `Street`), City, State, ZIP, Monthly Rent (from `Market Rent`), Bedrooms (from `Beds`), Bathrooms (from `Baths`), Square Footage (from `SqFt`), Neighborhood (from `Property Name`), Internal Notes (from `Unit Name`). --- ### Propertyware 1. Log in to Propertyware 2. Go to **Properties** > **Units** 3. Click **Export** to download as CSV or Excel 4. Drop the file into Rentalot Auto-detected when columns include `Property Address`, `Unit`, `City`, `Rent Amount`, and `# Beds`. Badge: **"Detected: Propertyware"**. **Mapped fields:** Address (from `Property Address`), City, State, ZIP, Monthly Rent (from `Rent Amount`), Bedrooms (from `# Beds`), Bathrooms (from `# Baths`), Square Footage (from `SqFt`), Year Built, Pet Policy, Deposit. --- ### Any Other Tool Export your properties as CSV or Excel from any tool. As long as you include recognizable column headers, Rentalot will auto-map them. **Recognized column names:** | Property Field | Column Names That Work | |---|---| | Address | `address`, `street`, `street_address`, `location` | | Monthly Rent | `rent`, `monthly_rent`, `price`, `rent_amount` | | Bedrooms | `bedrooms`, `beds`, `br` | | Bathrooms | `bathrooms`, `baths`, `ba` | | Square Footage | `sqft`, `square_footage`, `sq_ft`, `area` | | Pet Policy | `pets`, `pet_policy`, `pet_friendly` | | Deposit | `deposit`, `security_deposit` | | Description | `description`, `desc`, `notes`, `details` | | City | `city`, `town` | | State | `state`, `province` | | ZIP | `zip`, `zipcode`, `postal_code` | | Availability | `available`, `availability_date` | | Features | `features` (comma-separated) | | Amenities | `amenities` (comma-separated) | | Image URLs | `images`, `photos`, `image_urls` (comma-separated) | If a column isn't recognized, you can manually map it in the import wizard. --- ## CSV Template Starting from scratch? Use this template: ```csv address,rent,bedrooms,bathrooms,sqft,description,pet_policy,deposit,available "123 Main St, Apt 4B, Austin TX 78701",1500,2,1,850,"Renovated 2BR with hardwood floors",allowed,1500,2026-04-01 "456 Oak Ave, Unit 2, Austin TX 78702",2200,3,2,1200,"Spacious 3BR near downtown",negotiable,2200,2026-05-01 ``` ### Required columns Every row needs at least: **Address**, **Rent**, **Bedrooms**, **Bathrooms**. ### Value formats Values are automatically cleaned and converted: | Input | Converted To | |---|---| | `$1,500` | `1500` | | `3 BR` | `3` | | `Yes` / `true` | `allowed` (for pets) | | `03/15/2026` | `2026-03-15` | | `2k` | `2000` | | `pool, gym, parking` | `["pool", "gym", "parking"]` | --- ## Image Import Include image URLs in your CSV to import property photos alongside your listings. Use a column named `images`, `photos`, or `image_urls` with comma-separated URLs: ```csv address,rent,bedrooms,bathrooms,images "123 Main St, Austin TX",1500,2,1,"https://example.com/photo1.jpg, https://example.com/photo2.jpg" ``` Images are downloaded and stored in Rentalot automatically. Supported formats: JPEG, PNG, WebP. --- ## API Import For programmatic imports, use the [Properties API](/docs/api-reference/properties). The API supports single-property creation and bulk import with the same field mapping and validation. --- ## Tips - **More fields = better AI responses.** The more detail you include (amenities, pet policy, parking, lease terms), the better your agent answers prospect questions. - **Review before importing.** The validation step catches missing required fields and formatting issues. Fix or skip problem rows before importing. - **Duplicates aren't merged.** If you import the same property twice, you'll get two entries. Delete duplicates from the Properties page. - **Status defaults to active.** Imported properties are set to `active` by default. Change status from the dashboard after import.